The first step to performing a mail merge in Outlook is to write your email message.įor this, you’ll need to open ‘Microsoft Word’ and select ‘Blank Document’ to create your mail merge email document. Step 6 – Send your mail merge message Step 1 – Prepare your email document Step 5 – Finish & preview your mail merge Step 4 – Insert mail merge fields to personalize email message Step 3 – Link the mailing list with your email document Step 2 – Setup your Mailing list in MS Word How to do a mail merge in Outlook? – Step-by-step process Now that you know the basics, let’s look at how to set up a mail merge in Outlook. In the email message, you just have to insert customizable fields like name, company, address, etc., to personalize your email for each recipient.īased on the merge fields you add, Outlook will pull the info from your Excel spreadsheet and automatically generate individual emails for each contact.Īs a result, the messages appear personalized with each recipient’s data merged into the email body and subject line.įor businesses, mail merge is the best way to add a personal touch when emailing customers, employees, subscribers, or other large lists. It works by linking an Excel spreadsheet containing contact details to an Outlook email message. Mail merge is a feature of Outlook that allows you to create and send personalized emails to a large list of recipients.
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